Spring Conclave – 2025
Spring Conclave is here! This page will act as a digital passport. Updates will be posted here through the weekend as needed.
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Update 1: Sunday breakfast has been moved to 8:00 am
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Schedule
Friday
Sunset: 6:30 pm
5:30 pm | Check-in | W.T. Bland Dining Hall |
6:00 pm | OA Grill Opens | Outside Dining Hall |
8:00 pm | Pre-Show | Council Ring |
8:30 pm | Opening Show | Council Ring |
9:30 pm | Cracker Barrel | W.T. Bland Dining Hall |
Movie | ||
10:00 pm | Weekend LEC | Conference Room |
12:00 am | Lights Out | Camp Wide |
Time: | Activity: | Location |
Saturday
Sunrise: 6:55 am Sunset: 6:41 pm
8:00 am | Breakfast | W.T. Bland Dining Hall |
Vigil Breakfast | Rotary Lodge | |
9:00 am | Morning Flags | Seneff Family Plaza |
9:15 am |
Seminars | See Seminar Matrix |
Special Events | See Matrix | |
12:00 pm |
Lunch | W.T. Bland Dining Hall |
Silent Patch Auction | ||
Lodge Box Opens | ||
1:00 pm | Quest Events | See Quest Matrix |
1:15 pm | Tour de Tipisa | Camp Welcome Sign |
2:45 pm |
Capture the Flag | Sports Field |
Tug-of-war | ||
3:26 pm | Tipisa Time | Sports Field |
4:15 pm | Sink-A-Thon | Lakefront |
5:30 pm | Closing Flag | Seneff Family Plaza |
6:00 pm |
Dinner | W.T. Bland Dining Hall |
Lodge Box Opens | ||
6:30 pm | Brotherhood Hike | Coggins Pavillion |
7:15 pm | Brotherhood Ceremony | OA Ceremonies Ring |
8:00 pm | Pre-Show | Council Ring |
8:30 pm | Closing Show | Council Ring |
9:30 pm |
Cracker Barrel | W.T. Bland Dining Hall |
Live Patch Auction | ||
11:00 pm | Lights Out | Camp Wide |
Time: | Activity: | Location |
Sunday
Sunrise: 7:42 am
8:00 am | Breakfast | W.T. Bland Dining Hall |
9:00 am | Scouts Own | Council Ring |
9:30 am |
Business Meeting | Council Ring |
10:00 am | Clean-Up | Camp Wide |
Member Dismissal | Camp Wide | |
LEC | W.T. Bland Dining Hall | |
12:00 pm | LEC Dismissal | Camp Wide |
Time: | Activity: | Location |
Event Map
Add this map to your Google Maps mobile app by opening the map above in full screen with the button in the upper right.
Geocaching Map
Add this map to your Google Maps mobile app by opening the map above in full screen with the button in the upper right.
Campsite Assignments
Huracan | 22 (Iroquois) |
Kikape | 25 |
Lemhee-Yekchi | 21 (Sioux) |
Micco-Tomokee | 17 (Micanopy) |
Nefketeh | 23 (Billy Bowlegs) |
Oussauna | 20 (Little Bear) |
Wewahitchka | 24 |
Chapter | Campsite |
*If chapter cannont meet YPT requirements outlined in Chapter Camping Policies
Chapter Meal Assignments
Meal | Chapter Serving | Chapter Cleaning |
Friday Cracker Barrel | Wewahitchka | Kikape |
Saturday Breakfast | Huracan | Nefketeh |
Saturday Lunch | Kikape | Oussauna |
Saturday Dinner | Lodge Officers | Wewahitchka |
Saturday Cracker Barrel | Lemhee-Yekchi | Lemhee-Yekchi |
Sunday Breakfast | Micco-Tomokee | Huracan |
Chapters Serving
Serving chapters are to arrive in the dining hall at least 15 minutes prior to the start of the meal. In addition to serving, Chapters will need to provide multiple people to operate the serving line and to take meal counts.
If any Chapter has any questions regarding their responsibilities, they should contact the weekend chairman. The Chapter Chief is responsible for coordinating with the kitchen staff and leading their Chapter members.
Chapters Cleaning
Cleaning chapters are to stay immediately after you have finished your meal. You will need to station multiple individuals in the kitchen taking trays at the dish station in addition to wiping down tables and sweeping the Dining Hall. All remaining Chapter members should assist the kitchen staff in cleaning the trays and bathrooms. If any Chapter has any questions regarding their responsibilities, they should contact the weekend chairman. The Chapter Chief is responsible for coordinating with the kitchen staff and leading their chapter members.
Cracker-barrel
If your Chapter is responsible for serving at a cracker-barrel, please make sure to show up ten minutes early to begin setting out food.
Chapter Weekend Assignments
Weekend Task | Chapter Responsible |
Saturday Morning Flags | Oussauna |
Saturday Evening Flags | Nefketeh |
Scout’s Own | Wewahitchka |
Friday Night Grill | Lemhee-Yekchi / Oussauna |
Flag Ceremonies
The designated chapters will provide a full color guard and will conduct the Saturday opening and closing flag ceremonies.
Friday Night Grill
The assigned chapter will run the Friday Night grill.
Scout’s Own Service
The Chapter assigned to Scout’s Own Service will be responsible for putting together and running the Scout’s Own Service prior to the business meeting on Sunday morning.
Sink-a-Thon
The Chapter assigned to the Sink-a-Thon will be responsible for coordinating lifeguards. This includes explaining the rules for the event and enforcing them.
Chapter Theme Assignments
Huracan | Florida Keys |
Kikape | Grand Canyon |
Lemhee-Yekchi | Las Vegas |
Micco-Tomokee | Statue of Liberty |
Nefketeh | Yellowstone |
Oussauna | Phillips 66 Western |
Wewahitchka | Golden Gate Bridge |
Lodge Officers | Buc-ee’s |
Chapter | Theme |
Quest for the Golden Arrow
Capture the Flag | Sports Field |
Licence Plate Pursuit | Camp Wide |
Geocaching | Camp Wide |
Sink-A-Thon | Lakefront |
Tour de Tipisa | Camp Welcome Sign |
Tug-Of-War | Sports Field |
Event | Location |
Capture the Flag
Sports Field
Each chapter will be given a time to protect their flag from the other chapter to win their game.
- The game starts on command of the referee.
- The game ends when one chapter has stolen the other’s flag.
- Each chapter will be a separate team.
- Each team will have a flag zone.
- Chapters will be ranked based on time.
- If you are tagged by the opposing chapter while in their zone you must freeze in your place. You cannot move until someone from your chapter tags you.
Licence Plate Pursuit
Camp Wide
Each person will be given a name tag when they check in and on this nametag is a license plate. Each chapter will need to find the license plates assigned to their chapter.
- A list of license plate numbers will be given to chapter leaders at the Friday night LEC.
- Write the member name on the list that matches each license plate number.
- The plate numbers will be randomly assigned from among all attending members.
- The game starts once the lists are distributed.
- The list of matching names will be surrendered to the DMV (Distinguished Member Verifier) at closing flags.
- One point toward the overall Quest total will be awarded for each license plate found.
- Additional points will be awarded for each of your chapter members found by another chapter.
Geocaching
Camp Wide
Find each geocaching site and leave your chapter mark. (Scavenger Hunt) Each location can be found above.
- Chapters will receive cache-value points toward their overall Quest score.
- Caches that are named a cub scout rank and the 100 years of scouting: 1 point
- Caches that are named Scouts BSA Ranks: 2 points
- The 3 Eagle Palm caches: 3 points
Sink-a-thon
Lakefront
Each chapter’s Adviser and Chief are put into one canoe. Lodge leadership will also participate. In every chapter Chief is given a bucket while the Adviser steers the canoe, then it’s a race to see who will sink last. Chapters will fight to sink other chapters’ boats by filling them with water using the bucket.
- The game starts at the time marked on the schedule, and combat begins once the lodge chief and his adviser have been sacrificed to the Dr. Pepper Lake.
- The game ends at the time marked on the schedule.
- To win, you must sink all other chapters.
- You can use your bucket to dump water in other canoes, or splash water in with your paddle.
- You cannot empty water from your canoe by any means.
- You cannot grab other canoes or members.
Tour de Tipisa
Camp Welcome Sign
Every chapter will prepare a bike that must be ridden around the perimeter of camp. This is a relay race, and riders will switch at one of two stops.
- The race starts at the time marked on the schedule.
- The game ends when the last rider crosses the finish line.
- The team with the fastest time wins.
- Chapters will be ranked based on completion and time of completion.
- The race will be 3 laps
- During each lap there will be two marked locations where chapters have the option to swap riders.
- The rider must be swapped at least once every lap.
- Bonus points for decorating.
Tug-Of-War
Sports Field
Each chapter member grabs the rope and attempts to pull the opposing chapter, into the pot hole
- The game starts on command of the referee.
- The game ends when the other team is pulled fully into the pothole.
- A bracket will decide what time you go against next
- Teams will be evenly matched and consist of no more than 8 members.
- Youth/young-adults are the only allowed contestants, no adults.
Seminars
9:15 am | Brotherhood Counseling | Tipisa History and Museum Tour | LodgeMaster 101 | |
9:45 am | ||||
10:15 am | The Rewards of Being a Lodge/Chapter Officer | OA History Tour |
||
10:45 am | Deeper understanding of Ceremonies | OA Advisers | ||
11:15 am | ||||
Locations | Coggins Pavilon | OA Museum | Dining Hall | Chapel |
Time Slots | Seminars |
Brotherhood Counseling | Coggins Pavilion |
OA History Tour | OA Museum |
Deeper Understanding of Ceremonies | Coggins Pavilion |
LodgeMaster 101 | W.T. Bland Dining Hall |
Advisers in the OA | Franklin Chappleman Memorial Chapel |
The Rewards of Being a Chapter/Lodge Officer | Coggins Pavilion |
Tipisa History and Mueseum Tour | OA Museum |
Seminar | Location |
Brotherhood Counseling
Williams Family Pavilion
This seminar reveals the mysteries of the Order to prepare Ordeal members to complete their Induction. It is required for Brotherhood candidates and is open to all members.
Camp La-No-Che Tour
OA Museum
This walking tour of Camp La-No-Che features rich history and fun stories from a man who tells them well.
Deeper understanding of Ceremonies
W.T. Bland Dining Hall
Discover the meaning of the tokens and symbols and discern your inner principle along the way.
LodgeMaster 101
W.T. Bland Dining Hall
This Seminar delves into working with Lodgemaster’s functions and quirks. Having a full display, internet-capable device is recommended. Topics include Checking dues, recording meeting attendance, import/export event roster, plus your questions answered.
Advisers in the OA
Franklin Cappleman Memorial Chapel
This seminar reveals how the OA fulfills the Scout Mission and the ways that advisers can create a fulfilling OA experience.
The Rewards of Being a Lodge/Chapter Officer
Williams Family Pavilion
Learn the responsibilities and rewards of each type of officer.
Tipisa History and Museum Tour
OA Museum
The museum tour will survey the history of the lodge, section, and council through patches and memorabilia.
Special Events
Kings Cup
Dining Hall Patio
Each chapter will bring a display that shows their chapter’s history. The lodge Historian will choose who has the best Display.
Website
Conference Room
Each chapter should have a website the lodge website chair will judge and see who has the best site. Scoring information can be found at https://tipisa.org/wp-content/uploads/2025/03/Tipisa-Website-Comp-SC25.pdf
Patch Auction (During Saturday Lunch & Cracker Barrel)
W.T. Bland Dining Hall
Bring some money to try and win. Profit goes to support the Museum and the lodge collection.
A silent patch auction will take place during lunch. During a silent auction, patches and memorabilia are displayed with a “bid sheet.” Bidders place their name and offered amount on the bid sheet and the highest bid wins. If you really want an item, be sure to check back to make sure you have the winning bid!
There’s also going to be a live auction during Saturday Cracker Barrel. this will be when the real big stuff is up for grabs, think of a classic “Do I hear $10? $20?” and see if you have a chance at winning big!